Saint Xavier University encourages learning to take place in all aspects of Student Life. The University, through the Student Activity Fund (SAF), supports co-curricular learning through the sponsorship of events and programs designed to enhance Student Life and create a more vibrant campus atmosphere. In order to maintain a fair and equitable opportunity to enjoy events on campus, support for off-campus events held by student organizations will be very limited and requests for sponsorship of off-campus activities will be very critically reviewed.
Alcohol Risk Management Procedures for Student-Sponsored Events at Which Alcohol is Served
As a recipient of federal aid and federal grants, the University must certify that it will take certain steps to provide a drug-free workplace in compliance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989. The possession, use, consumption, sale, dispensation, distribution or manufacture of alcohol or controlled substances is prohibited on University property while conducting University business or as part of University-sponsored activities, except on those occasions when the moderate consumption of alcoholic beverages in a social setting is authorized and sponsored by the University.
All members of the University community are responsible to be aware of applicable Illinois law and Chicago ordinances that pertain to the serving, consumption and sale of alcohol. In particular, Illinois law prohibits the consumption or possession of alcohol by individuals under the age of 21, as well as the supplying of alcohol to any individual under the age of 21. Further, alcoholic beverages will not be served at any University-sponsored event at which undergraduates are present unless prior written approval has been obtained from the Dean of Students or other appropriate University official. Student organizations that seek authorization to serve alcoholic beverages at University-sponsored events must work with the Dean of Students or their designee, to ensure that those assigned to serve alcohol have been authorized by the University to do so.
Those individuals and/or student organizations found to be in violation of this policy will be subject to appropriate disciplinary action, consistent with local, state and federal law and in accordance with University-approved sanctions.
The following guidelines apply to all University-sponsored events, no matter if they occur on or off campus.
- Events will conclude by 12:30 a.m. Exceptions must be approved in advance by the Dean of Students or their designee.
- Admission to the sponsored event is restricted to Saint Xavier University students.
- Non-SXU guests of Saint Xavier University students must hold a pre-sale ticket in order to be admitted. One guest will be allowed per SXU student.
- Responsibilities of University-sponsored student group:
- Ensure that the student development specialist has approved all on- and off-campus events. In addition, the Vice President for Student Life must approve any/all contracts that relate to on- or off-campus events.
- Ensure that Public Safety is notified of all events scheduled to occur on campus.
- Advertising for all student events must be approved by Student Life and may not include the fact that alcohol will be served as a part of advertising, except for the following notice "Cash Bar: ID Required." Advertising also must state, "Non-SXU students admitted with a pre-sale ticket only."
- Ensure that the event venue is reviewed with a representative Student Life to identify any issues or possible damage. When damage is identified at a campus-based event, the Dean of Students and Public Safety must be notified. When damage is identified at an off-campus event, the Dean of Students or their designee must be notified immediately.
- Ensure that appropriate staff are located at the entrance(s) to an event for the purpose of collecting tickets and screening the IDs of those attending. A representative of Public Safety should be present to manage any problems at on-campus events. At off-campus events, problems should be managed in concert with venue liaisons and, as needed, with local law enforcement authorities.
- The following notices must be posted at all University-sponsored events, on and off-campus, when alcohol is being served: "Under Illinois law, You must be 21 to be served alcohol" and "No alcoholic beverages may be carried from the event site"
- No one who is intoxicated will be admitted to a University-sponsored event. Public Safety and/or local law enforcement authorities will make a determination regarding intoxication.
- Ensure that free soft drinks are made available to those who wish to have an alternative to alcohol.
- The University, through Student Life and the Office of the Dean of Students, reserves the right to modify or add additional requirements depending on the nature of the event.
