Access to Student Information

Student Privacy and Education Records

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An "eligible student" under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.) These rights include:

FERPA permits the disclosure of personally identifiable information (PII) from students' education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to University officials (as defined above), disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures.

The University may disclose PII from the education records without obtaining prior written consent of an eligible student:

Directory Information

Institutions may disclose a student's directory information without their consent and without violating FERPA if the student has not restricted their personal information.

The University considers the following to be directory information:

Request to Restrict Directory Information

While attending Saint Xavier University, students may request to restrict the release of their directory information except to University officials with a legitimate educational interest. In order to restrict all information, a signed and dated request must be made in writing to the Office of the Registrar. Should a student graduate or otherwise leave the University, this restriction will remain in place until the student requests for it to be removed.

Please Note: Once a student's record has been made confidential, no information can be shared about the individual without the student's written consent. In such a case, problems may occur thereafter when potential employers or other parties make inquiries about the student.

Please review the policy and procedures carefully. If you have any questions, please direct them to the Office of Records and Registration.

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