Student Conduct System - General Information

Responsibility and Authority

From time to time instances and grievances arise that require members of the University community to evaluate individual or group conduct and to establish and maintain justice within this setting. The president of the University has delegated the immediate responsibility and authority in matters of student conduct to the vice president for Student Affairs, who has assigned the dean of students with the responsibility for the student conduct system.

University Student Conduct and Public Law

Students may be accountable to both civil and criminal authorities and to the University for acts that constitute violations of federal, state or municipal law and written University rules, regulations and policies. The University may proceed with disciplinary action whether or not civil or criminal proceedings have been instituted against the student. The University disciplinary proceedings may not be abated or subject to challenge solely on the ground that the criminal charges have been dismissed or reduced.

Off-Campus Cases

The University reserves the right to investigate and subsequently take University action for behavior of Saint Xavier students in off-campus situations when such behavior is believed to have an impact on the Saint Xavier community, including alleged instances of harassment or assault of a University person; criminal activity involving a student, whether as an individual student or as a member of a University-registered organization; violations of city ordinances, such as public intoxication, noise and vandalism; and student conduct violations in organized group-living situations. The decision to take action in such cases will be determined by the Office of the Dean of Students in consultation with appropriate University officials.

Off-Campus Housing

Students in University-sponsored Off-Campus Housing are responsible for the Code of Student Conduct and Renters Agreement as outlined in this Handbook.

Confidentiality

The conduct process is confidential. Confidentiality applies to the charged students, the complainants/victims, witnesses, advisers, staff, hearing officers and members of the University Conduct Board. These individuals are expected to keep information regarding the student conduct process confidential. All proceedings are private, and electronic recording (for example, using audio recorders, video recorders, computers and/or personal electronic devices) is not permitted. Stenography machines are also not permitted. Notes may be taken by hand and must be filed with the case reports or destroyed after proceedings. The University reserves the right to share information regarding the case with other appropriate parties on a need-to-know basis.

Disciplinary Actions

The disciplinary actions that follow are intended to inform students of the possible consequences of violating the Code of Student Conduct. Disciplinary actions are determined based on the seriousness of the incident, the student’s level of responsibility and past disciplinary history.

Retention of Records

Student conduct files are maintained by the Office of the Dean of Students for five years from the date of the incident. Students have the right to inspect and review their condict records. 

Student Responsibility

The University expects students to assume responsibility for their role in the conduct process. Students are expected to appear for hearings. If students fail to appear, the hearing may proceed in their absence. Sanctions may be imposed upon students for refusing to appear or cooperate. Throughout the conduct process, students have the responsibility to present truthful information. Students found to have willfully presented false or misleading information will be subject to sanction. Students are expected to complete the sanctions issued at any level in the conduct process in the specified time frame. Failure to do so may result in further disciplinary action.

Good Disciplinary Standing

Students who are not in good disciplinary standing, e.g. non-compliant with the disciplinary process or imposed sanctions, may be subject to additional sanctions by the dean of students without a hearing, including but not limited to: removal from housing, holds on course registration or housing renewal, or matriculation in a given semester.

Student Organization Responsibility

Student organizations are expected to adhere to all applicable institutional policies. The University reserves the right to determine the appropriate time, place, content and manner for conducting activities, and the posting and distribution of materials on any of its campuses. Consequently, the University may deny or restrict the activities of student organizations. Student organizations are expected to exercise good judgment in planning and promoting their activities. Failure to do so may result in disciplinary action being initiated against the organization; consequently, policies, procedures and sanctions set forth within the Student Handbook apply to student organizations collectively, as well as to individual students. Officers of student organizations are responsible for assuring compliance with regulations and for representing the organization when disciplinary proceedings are initiated.

Notification/Electronic Communication

Notification of conduct proceedings will be sent to the student's official SXU email account via our software provider, Maxient. It is the student’s responsibility to access email in order to receive communications regarding conduct proceedings. Students will need to enter their 7-digit ID number to access letters in the system. In addition to notifying the student, the student's parents or guardians may be notified. The University also reserves the right to inform parents/guardians of violations of alcohol and drug use policies. (See Parental Notification Policy.)

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